Project Manager Sr - Info Tech Overview: PUSHING BEYOND www.dekalbmedical.org www.dekalbmedicalcareers.org Five-Star Rated: Recipient for Treatment of Heart Attack in 2013 Recipient for Treatment of Chronic Obstructive Pulmonary Disease in 2013 Award Winning Care: Outstanding Achievement Award for Cancer Care (2007-2013) Surgical Weight Loss Center of Excellence (2007-2013) Sleep Disorders Center of Excellence 2010 Corporation of the Year- DeKalb Chamber of Commerce Top Workplace in Healthcare: Recognized by our Employees and The Atlanta Journal-Constitution as a 2011 Top Workplace Voted by our Employees and Atlanta Magazine as a 2008 Best Place to Work "Like" us on Facebook: www.facebook.com/DeKalbMedicalCareers Follow us on Twitter: www.twitter.com/DeKalbMedicalHR Responsibilities: Job Title: Project Manager Sr Information Technology Job Code: 747 Department Name: Information Technology Department Number: Departmental Approval Date: August 2013 HR Approval Date: August 2013 JOB SUMMARY: The Senior Project Manager Information Technology is a leadership position that requires an elevated level of authority and responsibility due to the complexity of developing unique project plans, negotiating for staff, managing cost/ROI, and sustaining planned milestones in a portfolio of simultaneous projects. Core functions will be defined by traditional project management deliverables, including estimating and scheduling project activities, preparing and monitoring project budget, coordinating and participating in analysis/design/coding activities, ensuring system changes are fully tested and coordinating implementation of changes. Knowledge and/or application knowledge of healthcare applications and user departmental workflow will be considered important as project scopes, plans, and multi-project portfolio's are developed and managed to fit ever-changing corporate and technical requirements. Projects can span any technology and any application(s) inclusive of Clinical and Business Applications, new projects, and process definition for routine system support. JOB RESPONSIBILTIES: Defines project scope and objectives, develops work plans, schedules, estimates, resource plans and status reports. Develops and maintains project portfolios. Effectively communicates project expectations, project goals and scope to the team. Manages project quality by ensuring project control and department standards are followed including asset management processes and compliance. Intra-department coordination including network team, applications teams, integration teams, and other IT support services. Insures project deliverables are on time and on budget while meeting customer satisfaction expectations. Tracks project progress and conduct status meetings. Mentors and trains staff as required to advance the department's service and staff growth. Works with CIO and IT directors/managers to develop future-state project opportunities. Participates in technical rounding as requested. Manages the day-to-day operational and tactical aspects of multiple or large scale projects. Reviews high-level deliverables across projects. Implements engagement review and quality assurance procedures in accordance with our methodology to ensure successful execution of projects. Manages scope and mitigates risk across projects. Manages and achieves expense goals set for projects and accurately forecasts project expenses relative to budget. Ensures accurate invoicing, and monitors receivables for all projects under his/her direction. Effectively communicates relevant project/practice information to superiors and peers in other practices. Complies with and enforces standard policies and procedures especially PMO methodologies. Identifies process and/or operational improvement opportunities and capitalizes on "add-on" projects. Grows long-term relationships with customers and capitalizes on satisfaction goals. Participates in continuous quality improvement activities and teams. Participates in supporting the organization's vision, mission and values and adheres to DeKalb Medical Standards of Behavior. Performs other duties as assigned to meet the goals and objectives of DeKalb Medical. QUALIFICATIONS Minimum Education, Experience and Licensure Required: Bachelor degree in discipline related to functional work 7+ years experience in healthcare application implementations 1-2 years experience working as a manager or project manager of major healthcare application projects (3000 hours plus) Demonstrated portfolio of projects with proven results - on time, on budget. Solid experience with estimating; project scheduling/planning and tracking methods. Experience facilitating requirements gathering sessions and understanding of use cases. Preferred Qualifications: Demonstrable workflow and process management achievements Lean Six-Sigma certification Graduate degree in Information Systems, Healthcare Administration or Project Management Experiencing managing other Project Managers in a PMO PMP Certification exclusivelythrough the Project Management Institute. Skills, Knowledge and Abilities: Knowledge of project risk and issue management. Must possess excellent communication and presentation skills. Solid experience with MS Project, Word, Visio and Excel. Solid knowledge of project development, including process mapping, budgeting and timeline creation. Demonstrated ability to coordinate cross-functional work teams toward project completion. Demonstrated effective leadership and analytical skills. Advanced written and verbal communication skills are a must. General PC, server, and networking knowledge. REPORTING RELATIONSHIPS: Reports to: Director IT Applications Positions Supervised: Technical and Situational, extensive coordination responsibilities. PHYSICAL/MENTAL/SPECIAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to remain calm and provide excellent service even in stressful situations and in dealing with a variety of diverse people. Moderate to light physical exertion, with occasional heavy lifting, pulling and pushing computer equipment. Handling, keying, talking, hearing, and seeing. Must have high intelligence, verbal, numerical, spatial, form and clerical perceptions. Requires motor coordination, manual dexterity, finger dexterity, eye-hand coordination, and the ability to differentiate between colors. ENVIRONMENT AND WORKING CONDITIONS: Check (X) Category Description OSHA Category I: Normal duties may involve contact and potential exposure to blood or other potentially infectious or hazardous materials. Appropriate personal protective equipment is to be used whenever potential exists for exposure to potentially infectious or hazardous materials. OSHA Category II: Normal duties do not reasonably anticipate exposure to blood or other potentially infectious or hazardous materials. Contact with blood may occur in an emergency. X OSHA Category III: Normal duties do not entail predictable or unpredictable contact with blood or other potentially infectious or hazardous materials. Additional Working Conditions: Works inside in well lighted and climate controlled environment. Required to travel to outlying facilities on an as needed basis. Subject to emergency call-in either on a voluntary or on an assigned basis. Must participate in beeper on-call schedule. Not usually exposed to blood borne pathogens. ACCESS TO PATIENT DATA REQUIREMENTS: This position requires the following access to Patient Data: Check (X) Patient Data Classification Definition Example X Internal Use Unauthorized disclosure may cause some harm to DRHS, its employees or patients. Non-medical patient data beyond name, condition and room number, which may include internal directories, organizational memos, routine correspondence X Confidential Unauthorized disclosure could adversely impact DRHS, its employees or patients. Patient medical records, appointment, treatment, and financial data, purchasing information, vendor contracts, and internal audit reports containing patient information Restricted Confidential Unauthorized disclosure likely to result in significant adverse impact, embarrassment or penalties to DRHS, its employees or patients. Legally protected and sensitive medical data - HIV, mental health/substance abuse treatment, sexually transmitted diseases, abortion, physical or sexual abuse. Check (X) Type Description Type 1: For non-clinical positions which must have access to Protected Health Information (PHI) This position requires access to Protected Health Information (PHI). The information accessed is limited to the minimum necessary PHI required to perform the employee's job (i.e. for claim processing, patient admissions, etc.) PHI is accessed through various computer applications, direct contact with the patient or family members and/or contact with hospital departments such as Health Information Services, Case Management, and/or hospital departments with whom interaction is necessary. X Type 2: For positions which do not have access to PHI This position does not require access to Protected Health Information. Employees may in the course of their employment receive PHI from patients or families who self-disclose information.