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Cut Out the HR Middle Man

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Emailing Resume
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How to Send a Resume Directly to a Hiring Manager

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How to Send a Resume Directly to a Hiring Manager

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Career Resources

Job Search

How to Send a Resume Directly to a Hiring Manager

By Natalie Severt

Hiring managers can receive hundreds of resumes in response to a single job offer. You don't want your resume to end up in oblivion, do you? Of course not. But knowing how to make a resume won't always be enough to get you where you need to go. You must find a way to avoid having your resume shuffled in with the hundreds of others in the first place.

How? Send your resume directly to the hiring manager. Before you click the send button, consider making sure it's going to go to the hiring manager instead of the pile of oblivion.

Avoid Oblivion, Send Direct  

In Romeo and Juliet, Shakespeare has the title heroine inquire "What's in a name?" And as Juliet came to find out -- quite a lot. We love the sound of our names. And not just the sound -- we give preferential treatment to anything that we find personally addressed to us. Yet most Americans (80%) begin their job search by visiting job boards online.

When you apply for a general job offered online, you're not taking a personal approach. Yes, it's true that some hiring managers will not appreciate receiving an unsolicited resume from a complete stranger. But you don't have to be a complete stranger in the age of social media.  Start by finding the hiring manager. Companies very often have a resource page titled "our people" that features employee bios or contact information. You are looking for two pieces of information: a name and an email address.

If all you find is a name, you're on the right track. If not, don't despair. In both cases, head over to LinkedIn and look up either the name of the person you've found or "HR people who work at [name of company]." Hiring managers will often post positions they are currently trying to fill on their LinkedIn profiles. So, there's a chance you'll find the exact person you want. If they haven't posted their email address on their profile, try using an app called Email Hunter. Click on the app once you're inside a promising LinkedIn profile, and Email Hunter will present you with an address.

If for some reason that leaves you empty handed, you can try the old-school way. Look for the company's general email address on the contact page of their website. You're looking for something like - info@company.com. Delete the "info" bit and put "*@company.com" into Google. Most likely, Google will show you the format for the company's email addresses.

For example: j.smith@company.com or john.smith@company.com. Most companies use the same formula for all employee email address. Now, it's just a matter of plugging in the hiring manager's name.

Personal Messages on LinkedIn

Now, hang out on LinkedIn a little bit longer and try to connect with the hiring manager by sending a personal message.

The "personal" bit is the most important. Make sure you delete any automatically generated gibberish. The whole point is to make a personal connection with the hiring manager so they won't disregard your email later.

Emailing Resume

Make sure your message offers something of value while providing a convincing explanation for why you are trying to connect. Your message could mention articles they've posted on their blog or via a LinkedIn group. If they don't post, you could mention how impressed you are with a particular aspect of their company or project.

Whatever you write, make sure that you show interest in something relevant to the hiring manager or the company, and that you can make that knowledge of value to them. Keep in mind that you've only got 300 characters, which is slightly longer than two tweets. 

Tailor Your Email to Grab Attention

Let's start with the subject headline. A typical inbox reveals about 60 characters of an email's subject line. And that gets reduced to only 25 to 30 characters via mobile. There are a couple of ways to go: The Solution Headline: I can boost XYZ's growth. If that makes you feel uncomfortable, pitch yourself instead. Professional Persona Headline: Award-winning copywriter interested in XYZ.

Use the person's first name in the greeting. You've already contacted them on LinkedIn, and you want to make the email as personal as possible. That may sound unprofessional, but as mentioned above, we love our names. And that's why it's so crucial to include the hiring manager's name, using it is a powerful tool of persuasion.

As for the body of the email, it should highlight the value you are going to bring to the company. Not what the company can do for you, but what you can do for the company.

You can add any achievements, skills, knowledge of their competition, and knowledge of their brand that you think the hiring manager would like to see out of the gate. Use a natural and likable style. More companies are hiring based on personality. Some people advocate putting hobbies and interests on their resumes now, so don't be afraid to show who you are.

And if you have particular information that you want to emphasize, such as a certification or achievement, add it as a postscript. Adding postscripts to your emails allows you to leave out information intentionally so that you can put it in the spotlight later.

Just like every other step in the resume-writing process, sending your resume requires a tailored approach. It isn't enough to simply click the send button unless you want your resume to get whisked off to Never Neverland.

Emailing your resume directly to a hiring manager isn't easy, but if you manage to do it, the result could be you landing your dream job.

Natalie Severt is a career and resume specialist at Uptowork.  


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